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22Jan2021

What Is Event Design?

What Is Event Design

This is a necessary elements of any successful event. Everyone knows that event decoration brings out the elegance and statement you want to make with any event – the professionalism that goes into every event decoration appears in the end result.
Inner Circle Décor provides event design for corporate and private events. As party decoration specialists we’re able to offer a comprehensive design package that’s unrivaled. Here we give a few tips on what to include in event design.

Event design explained

So what is event design? Event design focuses on the décor, style and aesthetics of an event. It’s about creating a vision and then designing all the visual details to transform a venue into that dream. Whether you’re planning a wedding reception, birthday party, baby shower or corporate product launch, event design co-ordinates branding, colour, invitations, centerpieces, etc to a given theme. Event planning provides the logistical framework, while event design brings a creative vision to life.
Successful event design is an art. It can change the mood and atmosphere of a venue and facilitate audience engagement, so what is event design and what does it involve?

Space

The space available within your chosen venue is the foundation for your event design. Think about where your guests will enter and exit and where equipment and furnishings need to be located. It’s important to strike the right balance between empty space and occupied space as you don’t want your event to be crowded. Neither do you want it to appear lost in a large space.

Layout

How you decide to use a room can totally transform your space. Experience with seating layouts to gain the best effect. Does your event favor seating guests around tables or are rows of seats laid out in theatre style more applicable.

Furnishings

Furnishings, equipment and structures help to balance space and also add character. You may prefer for a particular shape, ie cube or circle to influence your design, and incorporate this in your décor and furnishing style. Effective use of furnishings and equipment also involves analysing proportion and overall effect. For example, creating an imposing entrance arch or using long linear tables to create a banqueting effect. Don’t be afraid to experiment with furniture and equipment to provide focal points in your event space.

Lighting

Lighting is a major element in good event design. Experiment with lighting to emphasize and highlight key areas of your space, through the use of uplighters, projecting images onto dance floors (gobo lighting) and also incorporate interchangeable colour with LED lighting. Take into account the natural light, where windows are located and how light enters the room as shade can make a space less attractive to your guests.

Colour

Colour also helps to set the mood and tone for an event and should be chosen carefully in accordance with the nature of your event. An extravagant evening celebration would be enhanced by the use of metallic golds and silver combined with black. Light greens and blue colours might be more suited to a event where events need to focus and learn, a baby shower could feature blue or pink, and corporate events may need to promote product branding.

Your chosen colour scheme should run through décor, lighting, promotional materials, menus, etc. Experiment with different hues of your core colours as this can add an interesting dimension whilst maintaining a cohesive overall effect.

Patterns

Patterns can also add interest to your event design. Think about how you could introduce stripes, geometric patterns, animal prints or florals to create an inspiring or quirky feel. However, busy patterns can be enhanced by bold block colours, so combining the two will also create an interesting effect.

Careful use of all of the above design principles will immediately create a polished and professional overall appearance. Event planning guarantees that an event will be designed exactly to your requirements, perhaps including little extras you hadn’t thought of too, an element of surprise to a given theme.

Inner Circle Décor are event planners extraordinaire. The major benefit here is that we execute every client needs with precision and style each element to perfection.
We’ll take our inspiration from your ideas on themes, visions, objectives, colour palette etc, and we’ll then work with you hand-crafting a bespoke event from start to finish. Give us a call on +410-657-7028 or contact us via the website, and discover how we can add those extra finishing touches to make your celebratory or corporate function complete.

14Dec2020

How To Plan A Safe Event

How to plan a safe event, keeping delegates safe has always been a top priority for event organizers – more now than ever before in the wake of Covid-19. Here’s everything you need to know on how to plan a safe event.

A venue that fits
The first step towards designing a safe event is to note down all the key aspects of the function, so you can find a venue that can safely deliver everything. Think about your expected delegate numbers, if your delegates have any specific access needs, and any activities or break-out sessions you have planned. This will help you anticipate how much space you need to deliver all the component parts of your event while meeting minimum standards for social distancing and other infection control measures

Risk assessments
An important pre-planning tool for any event, a risk assessment of your preferred venue should be carried out early on in the process to identify any potential problems. This will give you ample opportunities to make changes to your event to make it as safe as possible. To ensure you don’t forget or overlook anything, it is advisable to use a risk assessment form to address different areas of risk in a methodical way. Key things to look out for include risk of injury to staff or delegates – such as trip hazards or risks while using equipment, fire hazards, and any consequences of poor weather, such as slippery surfaces. If your company has a pre-existing risk assessment form, ensure there is a new section included in relation to Covid-19.

Scrutinize policies
If you have found a venue you think meets your needs, ask to see any documentation available that outlines safety measures on-site. All good venues will have considered this carefully, and will want all future delegates to feel safe even before they arrive. Be sure to ask questions if there is still anything you are unsure about. Visit England is also now awarding ‘Good to Go’ certificates to venues that are deemed safe in terms of Covid-19 guidelines, so using a venue that has one of these will give you and your delegates extra peace of mind. These venues will have measures in place such as temperature checks, sanitation stations, rigorous disinfection processes and social distancing rules.

Food Safety
As well as ensuring your venue of choice meets food safety standards to avoid issues such as food poisoning, you’ll also need to consider the safest way to offer food and drinks in relation to Covid-19 guidelines. Instead of buffet meals, offer plated-up food that is served at socially distanced tables, or provide pre-packed grab and go lunches that can be collected at various locations across the venue, or have them delivered direct to a meeting room. Tea and coffee stations can be replaced with pre-made drinks in eco-friendly disposable cups.

Everyday Issues
With public health top of the agenda at the moment, it can be easy to overlook some other aspects of event safety. This includes the type of tables and chairs delegates will be using and whether they offer the correct ergonomic support. Also find out if any delegates have additional requirements to support their physical health. Break-out sessions on beanbags may sound like a fun idea, but not at the risk of participants’ health or comfort.

Emergency Plan
Last but not least, writing an emergency plan will help keep your event safe, even in exceptional circumstances. This should include everything from your protocol for dealing with suspected Covid-19 cases, to dealing with injuries and emergency evacuations. The venue itself should have plans in place for many scenarios, so check you all agree on the protocols you put in place on how to plan a safe event, and ensure all staff working at the event are aware.
Planning a safe event often involves considering worst case scenarios, but ultimately results in events that everyone is confident in attending.

19Oct2018

6 Steps To Planning Your Wedding in 2021

Planning Your Wedding

Your ceremony is the most important part of your wedding day. It’s the moment you officially promise to spend a lifetime together and say your “I Do’s”. Plus, it sets the tone for your big day. So it’s understandable that you want it as memorable as it could be. It’s also understandable that you’d want to make sure that everything runs smoothly. To do that, you need to have everything covered.

Now, we understand that’s easier said than done and planning a wedding ceremony isn’t exactly the easiest task. So to help you, here are 6 tips for how to plan your wedding in 2021!

Find an officiant ahead of time

An officiant is one of the most important people at your wedding. He/She will be the person who will marry you and guide you through making your commitments to one another. So you should choose someone who you are both comfortable with. You should also find an officiant way before your big day because it gives you time to know each other – and having someone you know and familiar with will make your ceremony feel more personal and authentic. Try to meet officiants together and maybe take their offer for counseling. This will help you as a couple find the right person to marry you.

Choose your venue

If you’ve already chosen a venue for your reception, find a nearby area for your ceremony or vice versa. It’s even better when it’s at the same location. This way, you can cut costs on renting another venue, transportation, and getting your team from one point to another, i.e. your videographer and photographer.

Having close locations or even one location can also save you from worrying about logistics. You don’t have to worry about how your guests will get from your ceremony to reception. You and your guests will also have more time to enjoy mingling with your guests, dancing, posing, and having fun with your photo booth.

Allocate your budget wisely

Your wedding ceremony is one of the most photographed moments of your big day. It will also draw the most attention from your guests. So the whole area must look good both personally and in photos. To do this, you need to distribute your ceremony budget wisely. Your aisle and altar are the high-impact areas that you should focus on and spend more on. This includes your arches and backdrops.

You can use the rest of your decor budget on your entrance, ceiling, and chairs. For flowers, you can ask your florist to help you with a few arrangements. But if you’re planning your wedding to be more elaborate, try to find a floral expert or an event designer so you can execute your vision. For chairs, consider how good they’ll look and how comfortable they are. Don’t put chairs too closely together and give everyone some breathing room.

Set the order

If you’re following a religious or cultural wedding, usually, there’s already an order you need to follow. But if you’re having a non-denominational wedding, here’s a wedding ceremony order you can start working on:

Wedding processional
Opening remarks from your officiant
Reading from a few people you’ve chosen
Exchange of vows
Ring Exchange
Pronouncement of marriage
First kiss
Unity ceremony
Closing remarks from your officiant
Recessional

You can change, move around, or remove anything. Just don’t leave out the important moments such as vows, exchange of rings, and your first kiss. You can plan the order of your wedding ceremony according to your preference as a couple. What’s important to both of you and what creates the most impact? This is your big day and you can customize it any way you like.

When planning your wedding ceremony, do consider that people have limited attention spans. So try to keep things within 20 to 25 minutes. Anything shorter gives the impression that you’re trying to rush things. On the other hand, anything longer than 25 minutes and you’ll lose their attention.

Choose your music

Having music at your processional and recessional creates more impact and make people “feel” what you’re feeling. So share how happy you are or how filled you are with love through the right songs. We suggest finding live musicians. However, you can always play a recording if you want. Just make sure you have someone to press play and stop during your big day.

Plan your exit

Mark the end of your ceremony and the beginning of your life as a married couple with a memorable exit. You can have your guests shower you with flower petals or confetti as you walk down the aisle as newlyweds.

Now to help make your wedding ceremony run smoothly, here are a few things to remember:

Hire someone to supervise everything – a wedding planner is incredibly important in making sure everything is in order. With someone overseeing everything, you can relax and just focus on what matters – getting married!
Use paper – it’s best to read your vows from a piece of paper rather than read it from your phone. Not only will it look better on photos but you can also avoid feedback from the sound system.
Don’t forget the rings!

After your wedding ceremony, you now have to plan your reception. And to make it unforgettable and fabulous, Inner Circle Decor is here to help. We have all the rentals you need to bring your event to life!

Certainly, there are many ways for you to customize your wedding from the ceremony to the reception. But regardless of how you want to execute your plans as long as it reflects your relationship, then your wedding day will certainly be memorable for both of you.

18Oct2018

How to make your Corporate Event more memorable

Corporate Event

Here are some unusual and alternative ideas to make your corporate events stick in the minds of participants for all the right reasons.

All company events – internal and external – are opportunities to reflect your business in the best possible light. Making corporate events memorable is about focusing on details and unusual ideas so you stand apart from the competition.

External Meetings

Hosting clients or partners from other companies is about reflecting your brand in a positive light, as well as discussing business. In addition to choosing a meeting venue that feels inspiring and has all the technology you need, go a step further to make these meetings memorable.

Food

Food can be a great way to do this – host a themed food tasting instead of a formal lunch, or bring in a chef to do a theatrical food demonstration. Everyone loves a gift too, and even a goody bag with unusually designed USB sticks or some bespoke freshly ground coffee will go a long way.

Internal Events

Even meetings that only have attendees from within a company are important to get right, since having well-run and memorable meetings increases loyalty and productivity among employees. For company-wide events, do something unexpected such as hiring a comedian to get people in high spirits or organize a team building event.

Conferences

Large company corporate event and conferences are an opportunity to show off the best of your business to a captive audience, so it’s critical to get the details right so you stand out from your competitors. Great conferences begin with excellent speakers, so take your time to find just the right people.

Speakers

At least one speaker should be someone who can stick to a theme while inspiring them – for example, an individual who has achieved a great feat professionally or personally. Introduce some unexpected extras too, such as alternative coffee break sessions where people can practice mindfulness in a tipi or undertake a 15-minute masterclass.

Training Days

Days dedicated to learning should be about more than sitting in a classroom. Engage the participants from the start by sending them on a scavenger hunt. Link the details of the scavenger hunt to the training theme so it gets people on their feet to begin a training session. Surprise participants by setting up informal seating options instead of desks and chairs.

Example

For example, giving people the option to sit on sofas or beanbags as well as at tables creates an inviting atmosphere ripe for learning. Also break up the day by inviting an expert speaker to talk about a subject relevant to the training topic. Using storytelling to explain the practical application of the subject matter can inspire people to implement the things they learn.

Team Building Days

Time away from the workplace are rare opportunity to bring teams together and consolidate working relationships. Even if some work needs to be achieved during team building days, there are lots of ways to surprise employees with some highly memorable activities, and experiential learning can be really effective in enhancing communication, improving teamwork and building trust. It works well to energize the team by starting the day with an ice breaker.

Participants

Ask all participants to share an unexpected or unusual detail about themselves ahead of the team building day, such as a famous relation, unusual hobby or the superhero they would most like to be! Give everyone a copy of the list and task them with matching the unusual fact with the relevant colleague…without asking direct questions. It’s a fantastic way to get team members talking about all sorts of subjects they wouldn’t normally think of.

Make It Memorable

A memorable corporate event forms lasting relationships with people, whether it’s your employees or future business contacts. Adding unexpected elements and unusual components to the simplest meetings or the largest conferences really can make all the difference.

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